Job Description

Our client, a leading global financial services firm, is seeking a bilingual (English/Portuguese) Receptionist to support front-of-house operations and ensure a seamless, high-touch office experience. This is a temporary position with the potential to convert to a permanent role.

Responsibilities:

• Greet all incoming guests and maintain a polished, professional front-of-house presence
• Coordinate video conferences and meeting requests across international teams
• Manage conference room calendars, including time zones, participants, and special requests
• Answer and route incoming calls on main phone lines
• Coordinate with internal teams to support onsite meetings and events
• Set up and break down meeting rooms, including catering
• Maintain cleanliness and organization of conference rooms, kitchen, and reception areas
• Partner with janitorial staff to restock pantry and office supplies
• Organize shipping, messenger services, and incoming/outgoing deliveries
• Print and bind presentations and materials as needed
• Provide guests with beverages and general hospitality support
• Assist with video conference setup and troubleshooting
• Provide backup reception coverage for additional office locations as needed
• Maintain inventory of office and pantry supplies
• Liaise with building security for guest check-in and ID access
• Identify and report equipment or facility issues
• Provide administrative support to various departments as needed

Requirements:

• Fluency in Portuguese
• Bachelor’s degree preferred
• Impeccable professional demeanor appropriate for a front-office environment
• Strong communication and interpersonal skills
• Positive, team-oriented attitude
• Ability to multitask and problem-solve in a fast-paced setting
• Proficiency in Microsoft Office
• Flexibility to accommodate varying hours as needed

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