Receptionist Job at Core Staffing, New York, NY

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  • Core Staffing
  • New York, NY

Job Description

Our client, a leading global financial services firm, is seeking a bilingual (English/Portuguese) Receptionist to support front-of-house operations and ensure a seamless, high-touch office experience. This is a temporary position with the potential to convert to a permanent role.

Responsibilities:

  • Greet all incoming guests and maintain a polished, professional front-of-house presence
  • Coordinate video conferences and meeting requests across international teams
  • Manage conference room calendars, including time zones, participants, and special requests
  • Answer and route incoming calls on main phone lines
  • Coordinate with internal teams to support onsite meetings and events
  • Set up and break down meeting rooms, including catering
  • Maintain cleanliness and organization of conference rooms, kitchen, and reception areas
  • Partner with janitorial staff to restock pantry and office supplies
  • Organize shipping, messenger services, and incoming/outgoing deliveries
  • Print and bind presentations and materials as needed
  • Provide guests with beverages and general hospitality support
  • Assist with video conference setup and troubleshooting
  • Provide backup reception coverage for additional office locations as needed
  • Maintain inventory of office and pantry supplies
  • Liaise with building security for guest check-in and ID access
  • Identify and report equipment or facility issues
  • Provide administrative support to various departments as needed

Requirements:

  • Fluency in Portuguese
  • Bachelor’s degree preferred
  • Impeccable professional demeanor appropriate for a front-office environment
  • Strong communication and interpersonal skills
  • Positive, team-oriented attitude
  • Ability to multitask and problem-solve in a fast-paced setting
  • Proficiency in Microsoft Office
  • Flexibility to accommodate varying hours as needed

Job Tags

Permanent employment, Temporary work, Work at office

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