Job Description

The Encompass Group is partnering with a rapidly growing medical wellness organization specializing in hormone optimization, preventative health, and personalized patient care. With clinics and providers across multiple markets, this org is focused on delivering innovative, patient-centered solutions while building a scalable and high-performing internal infrastructure.

As the organization continues to expand, we are investing in strong operational leadership to support our employees, providers, and long-term growth.

Position Overview

The Payroll & Benefits Manager is a strategic and hands-on leader responsible for the full lifecycle of payroll and benefits administration across a multi-state, multi-entity environment.

This role ensures accuracy, compliance, and system integrity while enhancing the employee experience and supporting organizational growth. You will also serve as a key partner to HR and Finance, leveraging data to drive workforce insights, cost management, and total rewards strategy.

Key Responsibilities

Payroll Leadership & Compliance

• Lead full-cycle, multi-state payroll processing with a focus on accuracy and timeliness
• Ensure compliance with federal, state, and local regulations
• Oversee payroll taxes, filings, reconciliations, audits, and year-end processes (W-2s, 1095-Cs)
• Partner with Finance on payroll accruals, forecasting, and general ledger reconciliation
• Analyze payroll trends, labor costs, and headcount data to support financial planning
• Develop and maintain internal controls, SOPs, and process improvements

Benefits Strategy & Administration

• Manage all health, welfare, retirement, and ancillary benefit programs
• Serve as the primary liaison with brokers, carriers, and TPAs
• Lead open enrollment strategy and execution
• Oversee eligibility, life events, COBRA, and ACA compliance
• Analyze benefits utilization and claims data to inform plan design and cost strategy
• Support retirement plan administration, audits, and compliance

Systems & Analytics

• Act as subject matter expert for HRIS and payroll systems
• Lead system implementations, integrations, and optimization initiatives
• Ensure data integrity across all platforms
• Build dashboards and reporting tools to provide workforce and financial insights
• Translate complex data into actionable recommendations for leadership

Employee Experience & Support

• Provide expert-level support and guidance on payroll and benefits matters
• Resolve complex employee issues with discretion and professionalism
• Develop training materials and resources to enhance benefits understanding

Risk Management & Governance

• Conduct internal audits and ensure compliance readiness
• Maintain documentation for regulatory and external audits
• Monitor legislative changes and implement necessary updates
• Safeguard confidential employee information

Qualifications

• Bachelor’s degree in HR, Finance, Business, or related field
• 10+ years of progressive payroll and benefits experience
• Strong multi-state payroll expertise
• Deep knowledge of FLSA, ACA, ERISA, COBRA, HIPAA, IRS, and DOL regulations
• Experience managing vendors, brokers, and carrier relationships
• Advanced HRIS/payroll systems experience (ADP, UKG, Workday, etc.)
• Proven experience with audits, system implementations, and process improvement
• Advanced Excel and data analytics capabilities (pivot tables, modeling, dashboards)
• CPP and/or CEBS certifications preferred

Job Tags

Similar Jobs